Payroll Services
Reliable, compliant and fully managed payroll services by
expert accountants
Taking care of all your payroll needs
Our Managed Payroll service takes the hassle out of paying your team, automating parts of the process and creating accurate, timely payments and reducing the risk of manual errors. We also take care of all payroll related tax filings and regulatory compliance, helping your business stay up to date with ever changing legislation.
Your employees also benefit from secure online self-service portals where they can access their payslips, tax documents, and manage their personal details. You’ll also receive detailed payroll reports and insights to support smarter decision making. And whenever you need us, our experienced team is here with friendly, personalised support to keep your payroll running smoothly.
What’s included in our payroll service
Our comprehensive payroll service covers every step of the process from collecting employee details to submitting statutory filings, so you can focus on running your business with confidence. Here’s what we take care of on your behalf:
Want to take the hassle out of paying your team?
Download an overview of our payroll services
Acquiring employee details
We collect and securely store all relevant employee information, including names, addresses, National Insurance numbers, bank details, and salary structures.
Monitoring time and attendance
We track working hours, overtime, and leave through time-tracking software or manual records to ensure accurate pay calculations.
Calculating gross pay
We calculate total compensation for each employee, including salary, bonuses, overtime, and any applicable allowances.
Deducting taxes and other deduction
We handle all necessary deductions, such as PAYE, National Insurance, pensions, student loans, and salary sacrifice schemes.
Net pay calculations
We determine final take-home pay by subtracting all deductions from gross earnings.
Disbursing salaries
We transfer net pay directly to employees’ bank accounts and issue digital or printed payslips.
Payroll reporting and recordkeeping
We generate detailed payroll reports for audits and internal use, maintaining accurate records to meet compliance requirements.
Statutory compliance and tax filing
We ensure all required submissions (PAYE, NI, pensions, etc.) are filed accurately and on time with HMRC and other relevant bodies.
Providing employee self-service portals
We offer a secure online portal where employees can view payslips, access tax documents, and update personal details.
Dedicated support
You’ll have access to our friendly, knowledgeable payroll team for ongoing guidance and tailored support whenever you need it.
We couldn't be happier!
For over 30 years we have received fantastic service. Their attention to detail and unquestionable knowledge has helped them to become a key and trusted provider to our business. We have become good friends, and I can only sing their praises for service that has helped towards the success of Plastics Plus.
Stuart White Managing Director
Plastics Plus
Unbeatable service!
Having outsourced our payroll to Hayward Wright for 10 years we are 100% happy with the professional service. Our account manager goes above and beyond in her role. The service received against the cost; I believe is unbeatable. Great payroll portal for staff, attendance recording, and multiple other reports.
Vicki O’Brien Financial & Commercial Director
Juniper Systems
Benefits of outsourcing payroll
Outsourcing your payroll function offers a wide range of benefits that can enhance operational efficiency, reduce risk, and free up valuable resources. Here’s how we can support your business:
Save time and cut costs
Outsourcing your payroll function can significantly reduce operational costs. By removing the need for in-house payroll staff, businesses save on salaries, holiday pay, pension contributions, and other overheads. At the same time, handing over complex administrative tasks frees up valuable time, allowing you to focus on running and growing your business.
In addition to financial efficiency, outsourced payroll services offer flexibility and scalability. Whether your team is expanding, contracting, or adjusting to seasonal needs, the service adapts accordingly without the burden of hiring, training, or restructuring internal resources.
Gain confidence through accuracy, compliance and security
Payroll regulations are complex and constantly evolving. By working with experienced payroll professionals, you gain peace of mind knowing your business remains fully compliant with HMRC requirements. This reduces the risk of errors, missed deadlines, or penalties, keeping you in the clear with tax authorities.
Accuracy is another key benefit. A good payroll service ensures employees are paid correctly and on time, which strengthens trust and morale across your team. Enhanced data security is also a priority, with outsourced providers using robust encryption, secure servers, and multi-factor authentication to protect sensitive employee information from breaches and fraud.
Access to technology and expertise
Outsourcing gives you access to the latest payroll software and automation tools without the upfront investment. These systems streamline the payroll process, improve reporting capabilities, and reduce the risk of manual errors. Here’s some of the technology we use to support our clients:
BrightPay payroll software:
Award-winning BrightPay is a payroll software that makes managing payroll quick and easy. It’s incredibly flexible, letting you do what you need to do to run your payroll. The software is fully HMRC compliant, supports all Real Time Information (RTI) submission types and includes full auto-enrolment functionality. You can also add on cloud-based.
BrightPay Connect:
Providing powerful online features including an automated cloud backup, online employer dashboards, annual leave management, client payroll submission and approval and an employee self-service portal.
Modulr:
is an online solution that allows us, as your accountant, to make secure payments on your behalf to employees and suppliers, while you retain control through a robust and simple approval process. Payments are processed directly from Modulr’s software, which is authorised and regulated by the FCA.
You’ll also benefit from the insight and experience of dedicated payroll specialists who understand UK payroll legislation inside out.
Their personalised support ensures queries are resolved quickly and efficiently, helping you make informed decisions and stay ahead of any changes in tax or employment law.
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Our advisers
Meet some of our team of chartered accountants and business advisers.
Airat Badmus
Alice Insole
Ann Roche
Holly Baker
Want to find out more about our managed payroll service?
Call us:
0333 006 8809
Email us:
enquiries@haywardwright.co.uk
Find us:
see office locations
FAQs
What information do I need to provide to set up payroll services?
To get started, you’ll need to supply key employee details such as names, addresses, National Insurance numbers, bank account information, salary figures, tax codes, and any other relevant employment data. Don’t worry our team will guide you through the entire process.
How do you ensure compliance with UK payroll regulations?
We stay fully up to date with HMRC regulations and statutory requirements. Our payroll specialists handle all tax filings, National Insurance contributions, and pension submissions to ensure your payroll remains compliant and risk-free.
Can employees access their payslips and payroll information online
Yes. We provide secure employee self-service portals where staff can view payslips, download tax documents, and update personal information, offering transparency and convenience for your team.
How much does it cost to outsource payroll services?
Pricing varies based on the size of your business and the complexity of your payroll needs. We offer competitive rates and flexible packages tailored to your requirements. Contact us for a personalised quote.
How often are payrolls processed?
We can process payroll on a weekly, fortnightly, monthly, quarterly, or annual basis, whatever best fits your business operations. We’ll work with you to set a schedule that suits your needs.
What types of businesses can benefit from outsourced payroll services?
Businesses of all sizes and sectors can benefit from outsourcing payroll. Whether you’re a sole trader, small business, growing SME, or large corporation, we can tailor our services to meet your needs.
How do you handle confidentiality and data security?
We take data protection seriously. Our systems use robust encryption and multi-factor authentication, and we follow strict confidentiality protocols to keep your payroll information secure and compliant with data protection laws.
Can you manage pension contributions and other deductions?
Yes. We handle all types of deductions including pension contributions, student loan repayments, salary sacrifice schemes, and more, ensuring everything is calculated and submitted accurately.
How do I get started with your payroll services?
Getting started is simple. Just reach out to us to discuss your needs, and we’ll create a customised payroll solution for your business. Our team will support you through every step of the setup and transition process.